Dovea Scope Creep Tracker
Dovea Scope Creep Tracker
Make extra client work visible before it reduces your margin. This scope creep tracker for Excel and Google Sheets records change requests, estimates additional fees and tracks approval, invoicing and payment.
What the tracker helps you manage
- Client change requests and request dates
- Included versus out-of-scope work
- Estimated additional hours
- Default rates and request-specific rate overrides
- Automatic additional-fee calculations
- Schedule impact and revised deadlines
- Pending, approved, completed and declined requests
- Approval, invoicing and payment status
- Unbilled approved work and paid extras
- Client-facing approval summaries
Turn extra work into a clear change request
Log each new request before work begins. The tracker connects the requested change with its estimated hours, applied rate, additional fee and schedule impact.
A dedicated Client Summary turns the selected request into a clean overview you can use when asking the client for written approval.
See what still needs action
The dashboard keeps pending value, approved fees, approved hours, unbilled approved work, invoiced extras and paid extras visible in one place.
This helps you identify requests that are waiting for approval, ready to invoice or still unpaid.
Ready-to-use client response scripts
The included scripts help you respond clearly and professionally when:
- A request falls outside the agreed scope
- A revision limit has been reached
- A “small” request still requires extra time
- Work must pause until approval
- You need to decline an addition
- Approved extra work is awaiting payment
What you receive
- Microsoft Excel workbook (.xlsx)
- Google Sheets access with a ready-to-copy template
- Eight-page User Guide
- Personal-use business license
- Dashboard, Project Setup, Change Log, Client Summary and Response Scripts tabs
- Ready-made example requests
- Automatic formulas, fee calculations, status tracking and dashboard views
How it works
1. Enter your business details, standard hourly rate, original project scope and deadline.
2. Log each additional client request in the Change Log.
3. Add the estimated hours, status and schedule impact.
4. Review the automatically calculated fee and revised deadline.
5. Send the Client Summary and obtain written approval before starting the extra work.
6. Track completion, invoicing and payment on the dashboard.
Language and customization
The tracker is provided in English. Input fields and business details can be customized for your own internal use. Formula cells should remain unchanged to preserve the calculations.
Compatibility
Designed for Microsoft Excel and Google Sheets. Google Sheets users receive access to a view-only master and create their own editable copy.
Microsoft Excel, a Google account, spreadsheet software and devices are not included.
This product supports project administration and commercial decision-making. It is not a contract template and does not provide legal, tax, accounting or financial advice.
Purchase with confidence
- Instant digital delivery after purchase
- Works with Microsoft Excel and/or Google Sheets as described above
- One-time purchase — no subscription
- Questions? Contact support@doveatools.com
Dovea tools support planning and decision-making. They do not guarantee a specific income, profit, saving or business result.
Choose your next step
Read the scope creep guide with a worked example and client response scripts